12/3/24 – Technology Tuesday: Mastering Email Etiquette

Email is one of the most widely used tools for communication, and knowing how to use it effectively can set you apart in school, the workplace, and beyond. As students at WHS, practicing good email etiquette helps you communicate clearly and prepares you for professional environments. Here are some essential tips for mastering email etiquette:

1️⃣ Start with a Clear Subject Line

Your subject line is the first thing the recipient sees. Make it concise and relevant to the content of your email. For example, instead of writing “Help,” try “Question About Math Homework Due 12/5.”

2️⃣ Use a Polite Greeting

Begin your email with a proper salutation, like “Dear Mr. Smith,” or “Hello Ms. Johnson.” Avoid starting with “Hey” unless you know the person well and the context is informal.

3️⃣ Keep It Short and Organized

Teachers and staff are busy! Get straight to the point and structure your email in short paragraphs. Use bullet points if you need to include multiple questions or details.

4️⃣ Be Professional in Tone

Even if you’re emailing a teacher you know well, avoid using slang, emojis, or overly casual language. This isn’t a text message—it’s a professional communication.

5️⃣ Proofread Before Sending

Spelling errors and typos can make your email appear careless. Take a moment to reread your message before hitting send. Double-check names, dates, and attachments to ensure everything is accurate.

6️⃣ Always Say Thank You

End your email with a polite closing like, “Thank you for your time,” or “I appreciate your help.” This small gesture goes a long way.

7️⃣ Sign Off Properly

Use a professional closing like “Sincerely” or “Best regards,” followed by your full name. If you’re a student, including your grade or class can help the recipient know who you are.

Example Email:
Subject: Request for Extension on English Paper
Dear Mrs. Taylor,
I hope this email finds you well. I am requesting an extension for the English paper due on Friday. Due to unforeseen circumstances, I need an additional day to complete it. I understand the importance of deadlines and will ensure it is submitted by Saturday.
Thank you for considering my request. Please let me know if you have any questions.
Best regards,
[Your Full Name]
Grade 10, Period 3 English

By practicing these email etiquette tips, you’ll communicate more effectively and leave a great impression on teachers, coaches, and future employers.

Happy emailing, Engineers! 🚂💛💚